https://www.youtube.com/watch?v=VOMuMXv10go

Objective

To provide a clear and concise guide for team members on how to effectively review and select offers from manufacturers on a Request for Quotation (RFQ). This SOP aims to minimize misunderstandings and errors while maximizing productivity and accuracy in task execution

Key Steps

1. Log In to the System
   • Access the RFQ platform using your consumer credentials
2. Navigate to Requests
   • Go to the "Requests" section to view the RFQs you have issued
3. Select the RFQ
   • Identify the RFQ you wish to review (e.g., "Demo Parts")
   • Check the request table for received offers
4. View Offers
   • Click on the RFQ to view the manufacturers invited and their submitted offers
   • Note that you can review offers before the deadline; however, no new offers can be submitted after the deadline
5. Compare Offers
   • Expand each offer to view detailed information or use the toggle to compare offers in a table format
   • Pay attention to any expiration dates highlighted in red, indicating discrepancies with the requested RFQ dates
6. Review Offer Details
   • Examine the commercial components of each offer, including:
     • Price matrix: Review unit prices, lead times, and quantity bands
   • Check the scope of work:
     • Confirm responses from manufacturers for each item
     • Note any deviations or lack of responses
7. Communicate with Manufacturers (if necessary)
   • If clarification is needed, reach out to manufacturers outside the platform regarding specific items
8. Review Offer Files
   • Check any files uploaded by the manufacturers related to their offers
9. Make Your Selection
   • After comparing all offers, decide which offers to select (none, one, or all)
   • Consider selecting multiple offers for flexibility in pricing and lead times
10. Select Offers
    • Check the boxes next to the chosen offers and click the "Select Offers" button
11. Export Offers (optional)
    • If needed, export the offers to a CSV file for further analysis or integration into your own evaluation spreadsheets
12. Confirm Selection
    • Click the blue "Select Offers" button to finalize your selection
    • Confirm the selection in the pop-up window
13. Close RFQ
    • Once confirmed, the RFQ will be closed, and the status will be updated for manufacturers

Cautionary Notes

• Ensure that all offers are thoroughly reviewed before making a selection to avoid potential issues later
• Be mindful of any discrepancies in lead times and prices, as these could impact project timelines and budgets