https://www.youtube.com/watch?v=1EA0TLitAfw
Objective
To provide a clear and concise procedure for team members to effectively manage incoming Requests for Quotations (RFQs) as a manufacturer, ensuring accurate responses and efficient processing
Key Steps
- Access the RFQ Management System
- Log into the RFQ management system
- Navigate to the "Request" tab located in the top right corner
- Review the RFQ Table
- Familiarize yourself with the RFQ table, which includes:
- Product Name: Identify the product associated with the RFQ
- Owner of IP: Note who owns the intellectual property
- Indicative Order Quantity: Understand the quantity requested by the RFQ owner
- Maximum Lead Time: Check the maximum time required for manufacturing
- Deadline Date: Be aware of the deadline for submitting offers
- Expiration Date: Know how long the offer is valid for repeat orders
- Days to Expiration: Monitor how many days are left before the offer expires
- Type of RFQ: Identify whether it is a repeatable or one-time RFQ
- Responses Submitted: Keep track of how many responses have been submitted
- State of RFQ: Check if the RFQ is open or closed
- Created Date: Note when the RFQ was submitted
- Select an RFQ to Respond To
- Click the "View" button next to the RFQ you wish to respond to
- Submit Your Response
- Once in the RFQ details, prepare your manufacturing quote
- Ensure all required information is included and accurate
- Submit your response before the deadline date
- Monitor RFQ Status
- Regularly check the RFQ status to ensure you are aware of any updates or changes
Cautionary Notes
- Always double-check the deadline and expiration dates to avoid missed opportunities
- Ensure that all responses are submitted in accordance with the RFQ type (repeatable vs. one-time) to prevent confusion
- Be aware that once a one-time RFQ is responded to, it cannot be reused
Tips for Efficiency
- Set reminders for RFQ deadlines to ensure timely responses
- Regularly review the RFQ table to stay updated on new and existing RFQs