5. Execute order

5.1 Place an Order

Objective

To provide a clear and concise step-by-step guide for team members to effectively place an order for a product, ensuring accuracy and minimizing misunderstandings during the ordering process

Key Steps

  1. Log In:
    • Ensure you are logged in as a consumer on the ordering platform
  2. Navigate to Products:
    • Click on the “Products” section to view available items
  3. Select the Product:
    • Locate the desired product either through the thumbnail or by clicking into the product details
  4. Initiate Order:
    • Click the blue “Order” button associated with the selected product
  5. Choose an Offer:
    • Review the available live offers and select the one you wish to order. The details of the selected offer will update accordingly
  6. Enter Quantity:
    • Input the quantity you wish to order. Note: The quantity cannot exceed the highest number listed in the unit
  7. Input PO and Line Item Numbers:
    • Manually enter the Purchase Order (PO) number and the PO line item number as required
  8. Add Special Instructions:
    • If necessary, enter any special forwarding instructions in the designated text box
  9. Delivery Information:
    • Specify the delivery address. You can choose to remember this address for future orders
    • Optionally, enter different contact details or use the same information as the delivery address
  10. Additional Information:
    • Enter any other relevant information in the text box at the bottom of the order form
  11. Review Order Details:
    • On the right-hand side, review the product details and the selected manufacturer to confirm accuracy
  12. Place the Order:
    • Once all information is complete and verified, click the “Order” button to finalize and submit the order

Cautionary Notes

  • Ensure that the quantity entered does not exceed the highest available unit number
  • The PO and line item numbers must be entered manually until an integration with SAP is established
  • Double-check all entered information before finalizing the order to prevent errors

Tips for Efficiency

  • Familiarize yourself with the product catalog to speed up the selection process
  • Keep a list of frequently used addresses and contact details to streamline the ordering process
  • Utilize any saved addresses for quicker entry in future orders